Village Organization Chart

The Village staff is composed of the Village Clerk, Finance Department, Public Works Department, Community Development Department, Police Department, and Fire Department. It is led by a Village Administrator under the direction of the Village Board.

Get to know what the Village staff does for you. Click the position title to learn more about each role.

VILLAGE ADMINSTRATOR
PUBLIC WORKS DIRECTOR
WATER & UTILITY OPERATOR IN CHARGE
PUBLIC WORKS CREW LEAD
COMMUNITY DEVELOPMENT DIRECTOR
PLANNING TECHNICIAN
FINANCE DIRECTOR
ACCOUNT CLERK
VILLAGE CLERK
UTILITY CLERK
ADMINISTRATIVE ASSISTANT/COMMUNICATIONS SPECIALIST

VILLAGE ADMINSTRATOR

The Administrator shall provide administrative direction and coordination of all overall operations of the Village under the general direction of the Village Board, creating, and enforcing administrative policies and procedures to ensure standardized and efficient operations, including public safety departments, except in the statutory authority of the Police and Fire Commission.

FINANCE DIRECTOR/VILLAGE DIRECTOR
Under the general direction of the Village Administrator, the Village Treasurer/Finance Director performs the
duties of Village Treasurer pursuant to Wisconsin Statutes and Village ordinances, policies, and procedures.
The Village Treasurer manages all of the day to day financial information for the Village, monitoring bank balances,
debt service and petty cash for the Village. The Village Treasurer also distributes tax statements to property
owners for both real estate and personal property taxes and collects same.
The Village Treasurer works with other department heads to report to pertinent committees and the Village Board
regarding the financial status of any ongoing and concluded projects.

ACCOUNT CLERK

Under the general supervision of the Village Treasurer, the Account Clerk is responsible for administering the Accounts Payable and Accounts Receivable processes of the Village, co-managing the front office business activities of the Village Front office, assisting with financial recordkeeping, reporting, reconciling of Village records, and providing administrative support to the Finance Director and other Departments as assigned. Administration of the Accounts Payable and Accounts Receivable processes includes serving as the primary point of contact for staff and vendors questions, preparing, verifying and processing all non-utility and payments and receipts. Co-managing the front office business activities of the Village includes working with other staff to provide excellent customer service and accurate information while issuing various permits and licenses, answering general office phone line, responding to counter walk ups, emails, and other correspondence received by the Village. Financial recordkeeping, includes maintaining accurate files, coordinating and updating various tracking sheets, preparing and issuing information and providing supporting documentation for financial transactions. Providing administrative support includes preparing materials, attending meetings, researching and investigating questions, etc. as well as working as an as integral member of the Village team, contributing to the operational objectives of the Village and promoting and projecting the Village’s commitment as a customer-focused organization.

VILLAGE CLERK
Performs the duties of municipal clerk pursuant to 61.25, Stats. and Village of Kronenwetter Code.

Manages and supervises assigned operations to achieve goals within available resources; plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff; reviews progress and directs changes as needed; coordinates activities with other departments and agencies as needed; appoints deputy village clerk to serve as required.
Communicates official plans, policies and procedures to staff and the general public when appropriate; prepares reports and recommendations for federal and state agencies, including decennial census, as directed.
Provides leadership and direction in the development of short and long range plans for the Clerk’s Office; determines work procedures, prepares work schedules and expedites work flow; develops and implements procedures to improve departmental efficiency and effectiveness; prepares and monitors annual payroll budget.
Serves as official custodian of all Village records, public documents and the corporate seal of the Village; certifies, attests and records legal documents, including ordinances, resolutions, contracts, easements, deeds and bonds as required; enters every enacted ordinance and resolution into the permanent record of the Village; oversees the records management program, including retention and disposition of official documents; administers oaths of office to public officials; serves as notary public.
Attends meetings of the Village Board, Board of Review, Board of Appeals, and other boards, commissions and committees as required and provides an accurate recording of the proceedings; supervises the timely preparation and distribution of meeting agendas, minutes and other accompanying information for boards, commissions and committees; assists in the preparation of ordinances and resolutions and codification of the same; maintains records of affidavits of publications; prepares and publishes meeting agendas, bids, official notices of public hearings and other information as required by law; identifies and notifies appropriate property owners and residents affected by Village action.
Administers the issuance of permits and licenses of intoxicating liquor, fermented malt beverages, direct sellers, cigarette, soda, coin-operated machines, fireworks, animal fanciers, kennels, dances, entertainment, private alarms and other permits in accordance with applicable Village ordinances and regulations.
Notifies affected property owners of pending or final dispensation of special assessments.
Accepts applications for citizen appointment to the various boards, committees, commissions and develops training packet. Organizes gathering of applicants and Village Board member to meet and get acquainted prior to selection and appointment. Organizes training session for newly elected officials.
Responsible for all official elections within the Village; reviews and certifies nomination papers and petitions for validity and sufficiency; supervises voter registration and assures the proper setup of equipment at the polling place; prepares and distributes ballots, including absentee ballots, and other supplies required for the conduct of elections; recruits, trains and supervises poll workers; discharges poll workers for negligence or improper conduct; delivers voted ballots and required election forms to the County Clerk for tabulation.
Accepts claims for damages, law suits, and other legal papers served on the Village; involved in purchasing of major office equipment; attends seminars and workshops related to Village Clerk’s duties and responsibilities.
Reviews and approves all disbursements from the Village Treasury.
Reviews and signs all drafts or transfer orders.
Other duties as assigned.

ADMINISTRATIVE ASSISTANT/COMMUNICATIONS SPECIALIST
Under the general direction of the Village Clerk, the Communications Specialist shall assist the with general office and administrative services to support a variety of Village functions, which shall include working with various department heads on a number of communication related projects as well as regular duties relating to the Village newsletters, web presence and social media posting.

WATER UTILITY CLERK
Under the general supervision of the Village Clerk, this position provides technical, financial and customer service to the Kronenwetter Water Utility customers. This position is responsible for all water and sewer utility billing and maintenance of administrative, inventory, operational, and financial accounts and records as well as shared responsibility the front office business activities of the Village front office. This position also assists the Village Clerk in election duties, such as registering of voters, distributing and collecting early election ballots. Shared responsibility for the front office business activities of the Village includes working with other staff to provide excellent customer service and accurate information while issuing various permits and licenses, answering general office phone line, responding to counter walk ups, emails, and other correspondence received by the Village. Financial recordkeeping, includes maintaining accurate files, coordinating and updating various tracking sheets, preparing and issuing information and providing supporting documentation for financial transactions. Providing administrative support includes preparing materials, attending meetings, researching and investigating questions, etc. as well as working as an as integral member of the Village team, contributing to the operational objectives of the Village and promoting and projecting the Village’s commitment as a customer focused organization.

COMMUNITY DEVELOPMENT DIRECTOR
Performs the all duties of Community Development/Zoning Administrator under the direction of the Village Administrator with policy input from the Village Board. Plan, organize, and conducts activities and operations of Community Development and Zoning Administration including programs, projects, operations, budgets, and personnel. Supervises building inspection services.
ESSENTIAL JOB FUNCTIONS

Manage community development and zoning projects and other projects as assigned utilizing structured planning, organizing, and resource management techniques.
Provide general management of community development functions specifically relating to comprehensive planning, zoning, building codes, and property codes.
Draft and maintain ordinances related to multiple aspects of community life, zoning, building and property codes, and economic development.
Review, analyze, and assess development proposals pursuant to processing applications for zoning permits including zone changes, conditional use permits, variances, waivers, etc.; ensure compliance with appropriate laws, codes, regulations, and ordinances.
Direct the research, analysis and design of development and transportation plans and projects to ensure consistency with the comprehensive plan for the physical development of the Village.
Participate in the development, negotiation, and management of developer agreements.
Administer the Village’s zoning ordinances; interpret zoning and related ordinances.
Work with the Redevelopment Authority on redevelopment in the Tax Increment Districts of the Village.
Confer with property owners, public officials and civic leaders concerning zoning and other special planning problems.
Plan, direct, and review professional engineering work in the areas of development review, geographic imaging systems (GIS), permits and records, subdivisions.
Direct the development, implementation, and evaluation of plans, policies, procedures to achieve community development goals, objectives, priorities, and work standards.
Supervise building inspection operations.
Confer with the Village Administrator, Village Committees and Board, governmental agencies, regulatory boards and various public groups on proposed projects and improvements.
Prepare and present various regular and special reports, analyses, correspondence.
Prepare and administer annual Department budget for the Community Development Department and the Tax Increment District budgets.
Attend various Village and community meetings as required.
Remain abreast of current planning principles and practices, technology, regulations and literature that apply to Village planning and zoning projects.
Participate on internal and external committees, boards, and task forces, as appropriate.
Provide staff assistance, prepare reports, and make presentations relating to community development and zoning issues for the Plan Commission, the Village Administrator, the Redevelopment Authority, and the Village Board in addition to other governmental entities as needed; prepare agendas and public hearing notices, and other necessary correspondence.
Respond to and resolve difficult and sensitive citizen inquiries and complaints

PLANNING TECHNICIAN

Under the direction of the Community Development Director and the Village Administrator with policy input from the Village Board, this position plans, organizes, and conducts activities and operations of Zoning Administration including programs, projects, operations, budgets, and personnel. This position maintains current knowledge to properly interpret and apply pertinent laws, regulations, ordinances, and policies and provides strategic oversight and administers a variety of planning, building, engineering, and code enforcement activities. This employee uses professional expertise to successfully analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
This position Interacts with members of the Village Board, Village Plan Commission, Redevelopment Authority, various Village committees, staff, public, and other government officials on transportation, zoning, building and property codes, and residential, commercial, and industrial development issues.
ESSENTIAL JOB FUNCTIONS:

Manage community development and zoning projects and other projects as assigned by the Community Development director utilizing structured planning, organizing, and resource management techniques.
Provide general management of community development functions specifically relating to comprehensive planning, zoning, building codes, and property codes.
Draft and maintain ordinances related to multiple aspects of community life, zoning, building and property codes, and economic development.
Work with the building inspector issuing building permits, and enforcing all of the building and zoning codes currently adopted by the Village Board.
Review, analyze, and assess development proposals pursuant to processing applications for zoning permits including zone changes, conditional use permits, variances, waivers, etc.; ensure compliance with appropriate laws, codes, regulations, and ordinances.
Research, analysis and design of development and transportation plans and projects to ensure consistency with the comprehensive plan for the physical development of the Village as directed by the Community Development Director.
Participate in the development, negotiation, and management of developer agreements.
Under the supervision of the Community Development Director, administer the Village’s zoning ordinances; interpret zoning and related ordinances.
Confer with property owners, public officials and civic leaders concerning zoning and other special planning problems.
Direct, the review of professional engineering work in the areas of development review, geographic imaging systems (GIS), permits and records, subdivisions.
Direct the development, implementation, and evaluation of plans, policies, procedures to achieve community development goals, objectives, priorities, and work standards.
Perform property maintenance enforcement, building permit enforcement and zoning enforcement as assigned by the Community Development Director.
Confer with the Community Development Director, Village Administrator, Village Committees and Board, governmental agencies, regulatory boards and various public groups on proposed projects and improvements.
Prepare and present various regular and special reports, analyses, correspondence.
Assist with preparation and administration of annual Department budget.
Attend various Village and community meetings as required.
Remain abreast of current planning principles and practices, technology, regulations and literature that apply to Village planning and zoning projects.
Participate on internal and external committees, boards, and task forces, as appropriate.
Provide staff assistance, prepare reports, and make presentations relating to community development and zoning issues for the Community Development Director, Plan Commission, the Village Administrator, and the Village Board in addition to other governmental entities as needed; prepare agendas and public hearing notices, and other necessary correspondence.
Respond to and resolve difficult and sensitive citizen inquiries and complaints
Regularly attend night time and occasional weekend meetings.
Attend after hour, and weekend Village events and act as a representative of the Village for various programs, including the Movie under the Stars, the Farmers’ Market and other Community Event programs.
Perform other duties as assigned.

PUBLIC WORKS DIRECTOR
Under the direction of the Village Administrator for the Village of Kronenwetter, the Public Works Director/Utility Superintendent directs all of the operations of the Public Works Department and Utility Departments. This person in conjunction with the Public Works crew leader and the Utility Crew Leader plans work, schedules regular public infrastructure maintenance and repairs on equipment. Additionally, position manages paperwork, such as grant applications, inventory ordering, and other state required forms, such as MS4 permits. The position also speaks to the public about concerns relating to public works conditions, such as snow plowing, culvert installation requests, requests for permits to exceed road limits when road limits are in effect and other various public works related issues. Position is in charge of creation and submittal of the Public Works, Water, and Sewer budgets to the Village Administrator and works with the Village Administrator and the Village Treasurer on creation of short and long term budgets. This position keeps the Village Administrator, and the Village Board abreast of all of the various operational needs of all of the departments under the position’s immediate direction.

WATER & SEWER UTILITY OPERATOR IN CHARGE
This position is a general laborer position within the Water and Sewer Department, and shall perform general
operation and maintenance of the water and sewer systems. This person in conjunction with the Public Works
Director plans regular maintenance and repairs on water and sewer equipment as well as performs emergency
repairs as necessary for the efficient operation of the Kronenwetter Water and Sewer System.