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September 24, 2007, Village Board

KRONENWETTER VILLAGE BOARD MEETING
 
SEPTEMBER 24, 2007 
 
MEETING MINUTES
 
Rick Smith called the meeting to order at 5:00 p.m.
 
ROLL CALL:
Members of the Village Board present:  Rick Smith, Dan Lesniak, Geri Kowalski, Rod Fisher, Sue Bird, Justeen Vollrath and Sidney Hallas.  
 
Also present:  Krystal Bokelman, Clerk.
 
PLEDGE ALLEGIANCE TO THE FLAG:
The Board and the Public recited the Pledge of Allegiance to the Flag.
 
CONSIDERATION OF MOTION TO CONVENE INTO CLOSED SESSION PURSUANT TO WISCONSIN STATUTES § 19.84(1)(B) AND § 19.86 COLLECTIVE BARGAINING NEGOTIATIONS – COLLECTIVE BARGAINING AGREEMENT BETWEEN VILLAGE OF KRONENWETTER AND KRONENWETTER EMPLOYEES’ ASSOCIATION LOCAL OF THE WISCONSIN PROFESSIONAL POLICE ASSOCIATION CIVILIAN EMPLOYEE RELATION DIVISION; AND LABOR AGREEMENT BETWEEN THE VILLAGE OF KRONENWETTER AND GENERAL TEAMSTERS UNION LOCAL 662 OF THE INTERNATIONAL BROTHERHOOD OF TEAMSTERS, AND AGREEMENT BETWEEN VILLAGE OF KRONENWETTER AND KRONENWETTER PROFESSIONAL POLICE ASSOCIATION LOCAL OF THE WISCONSIN PROFESSIONAL POLICE ASSOCIATION – LAW ENFORCEMENT EMPLOYEE RELATION DIVISION:
Sue Bird made a Motion to convene into closed session.  Motion seconded by Sid Hallas.  Roll Call:  Smith-yes, Kowalski-yes, Vollrath-yes, Fisher-yes, Lesniak-yes, Bird-yes, Hallas-yes.  Motion approved.
 
Krystal Bokelman was excused from the closed session.
 
MOTION TO RECONVENE INTO OPEN SESSION:
Geri Kowalski made a Motion to reconvene into open session.  Motion seconded by Justeen Vollrath.  Roll Call:  Smith-yes, Kowalski-yes, Vollrath-yes, Fisher-yes, Lesniak-yes, Bird-yes, Hallas-yes.  Motion approved.
 
The Board reconvened into open session at 6:05 p.m. Clerk Bokelman joined the Board in open session.
 
Rick Smith introduced Justeen Vollrath who is taking over the unexpired term of Phil Cieslek.
 
DISCUSSION AND POSSIBLE ACTION ON UNION CONTRACTS:
Geri Kowalski made a Motion to authorize the Personnel Committee to go ahead with recommendations and present them to the attorney.  Motion seconded by Sue Bird.  Roll Call:  Smith-yes, Kowalski-yes, Vollrath-yes, Fisher-yes, Lesniak-yes, Bird-yes, Hallas-yes.  Motion approved.
 
APPROVAL OF SEPTEMBER 10, 2007, REGULAR MEETING MINUTES:
Sue Bird made a Motion to approve the September 10, 2007, regular meeting minutes and dispense with the reading.  Motion seconded by Rod Fisher 
 
Geri Kowalski stated that page 4 under c should state that she contacted Charles Soukup to be on the Personnel Committee. 
 
Roll Call:  Smith-yes, Kowalski-yes, Vollrath-abstain, Fisher-yes, Lesniak-yes, Bird-yes, Hallas-yes.  Motion approved.
 
PUBLIC INPUT:
No public input.
 
OLD BUSINESS
 
DISCUSSION AND POSSIBLE ACTION ON RIVER OAKS SUBDIVISION PUBLIC WATER ACCESS – CORRESPONDENCE:
Lisa Myles discussed the correspondence that she received regarding public access for the river by the River Oaks Subdivision.
 
Justeen Vollrath made a Motion to have Lisa Myles send a packet of information to the residents regarding the state statutes and clarification on Village ordinances.  Motion seconded by Dan Lesniak.  Roll Call:  Smith-yes, Kowalski-yes, Vollrath-yes, Fisher-yes, Lesniak-yes, Bird-yes, Hallas-yes.  Motion approved.
 
NEW BUSINESS
REPORTS: 
    1. Administrator (Interim)
Chief Joling commented on the murder/suicide and the professionalism exhibited by the Fire Department personnel, First Responders and Police Officers during the situation.
 
    1. Clerk
i.       Approval of Operator Licenses
         No Operator licenses
 
    1. Personnel Committee
i.                     Non-Represented Employee Performance Evaluation Form and Rating Description
The Board reviewed the non-represented employee performance evaluation form and proposed guidelines for use of numerical ratings.
 
ii.                   Policy – Exempt Employees Work Hours and Schedules
Judi Akey discussed the proposed Exempt Employees work hours and schedules.
           
iii.                  Exempt Employee Time Report
Judi Akey discussed a proposed Exempt Employee Time Report.
           
iv.                  Policy – Problem Resolution
Judi Akey discussed a proposed Problem Resolution Form.
 
v.                    Employee Requisition Form and Procedure
 
Judi Akey discussed a proposed Employee Requisition Form and Procedure.
 
    1. Finance Committee
No report.
 
    1. Fire Department
i.          Lions Club recognition for donation
 
Fire Chief Roger James thanked Emil Wisnewski of the Kronenwetter Lions Club for a monetary donation in the amount of $275 to the Kronenwetter Fire Department.
 
    1. Public Works Director
The Board reviewed Lisa Myles’s, Public Works Director, report (report on file).
 
Lisa Myles discussed the G3 lawsuit, copy of responses were given to the Board by Clerk Bokelman.
 
Letter from PSC is allowing us to convert the payment we received – environment impact payment – we will be using it next year towards the building payments.
 
      Annual meeting of the Wausau Chamber, October 4, $25 per person.
 
Rick Smith stated that Kim Tapper called him regarding ditches in his yard, and his driveway is being flooded out.
 
    1. President/Trustees
Justeen Vollrath stated that the Personnel Committee will be conducting administrator interviews on October 6, 2007, (starting at 8 a.m.) and the Personnel Committee would appreciate the entire Board to be there.
 
DISCUSSION AND POSSIBLE ACTION ON SUNNY MEADOWS SECOND ADDITION SUBDIVISION DEVELOPER’S AGREEMENT (SJM INC.):
Rod Fisher made a Motion to approve the Sunny Meadows Second Addition Subdivision Developer’s Agreement to be executed by Steve Mroczenski, with a sunset clause for the Developer Agreement only, expiring on December 31, 2007.  Motion seconded by Justeen Vollrath.  Roll Call:  Smith-yes, Kowalski-yes, Vollrath-yes, Fisher-yes, Lesniak-no, Bird-yes, Hallas-no.  Motion approved.
 
DISCUSSION AND POSSIBLE ACTION ON RESOLUTION 2007 - 13 ADOPTING FINANCE POLICY CHANGES PER THE 2006 AUDIT:
Dan Lesniak made a motion to adopt Resolution 2007-13 Adopting Finance policy Changes per the 2006 Audit.  Motion seconded by Sue Bird.  Roll Call:  Smith-yes, Kowalski-yes, Vollrath-yes, Fisher-yes, Lesniak-yes, Bird-yes, Hallas-yes.  Motion approved.
 
DISCUSSION AND POSSIBLE ACTION ON 0.3335 PERMANENT LIMITED EASEMENT FROM ALLIANCE HOLDINGS LLC (TIMBERS-SELISSEN LAND SPECIALISTS, INC.):
The recommended offering price in the appraisal is $1,150.
 
Sue Bird made a Motion to approve the 0.3335 Permanent Limited Easement from Alliance Holdings LLC (Timbers-Selissen Land Specialists, Inc.) for a recommended offering price of $1,150.  Motion seconded by Dan Lesniak. 
 
Dan Lesniak asked about the difference between a permanent limited easement and ownership.  Lisa Myles stated that we would have the right to place our pipes on the property, but we would not own it.
 
Roll Call:  Smith-yes, Kowalski-yes, Vollrath-yes, Fisher-yes, Lesniak-yes, Bird-yes, Hallas-yes.  Motion approved.
 
DISCUSSION AND POSSIBLE ACTION ON RETAINING ATTORNEY TO DRAFT ELECTRONIC RETENTION POLICY:
Krystal Bokelman attended a seminar by Ruder Ware regarding electronic retention policies.  The Village is required to have an “Electronic Retention Policy”, and it should include email.
 
Krystal Bokelman contacted Ruder Ware and they are unable to draft a policy due to a conflict of interest (Luxem vs Kronenwetter).
 
Rick Smith stated we should talk to our attorneys before we talk with other attorneys.  Lisa Myles will talk with Shane VanderWaal regarding this issue.
 
DISCUSSION AND POSSIBLE ACTION ON APPOINTMENT OF MEMBER TO PLANNING COMMISSION:
Rick Smith stated that Bill Udulutch requested to be placed on the Planning Commission.
 
Sue Bird made a Motion to appoint Bill Udulutch to the Planning Commission, Rod Fisher seconded.  Roll Call:  Smith-yes, Kowalski-yes, Vollrath-yes, Fisher-yes, Lesniak-yes, Bird-yes, Hallas-yes.  Motion approved.
 
DISCUSSION AND POSSIBLE ACTION ON PLANNING COMMISSION RECOMMENDATIONS:
    1. Amendment to Zoning Ordinance – Rezone to be dated September 24, 2007
1.                  Stroik
                     R1 to R2
 
Sue Bird made a Motion to deny this zoning change request of Mr. Stroik to rezone from R1 to R2.  Motion seconded by Dan Lesniak.  Roll Call:  Smith-no, Kowalski-yes, Vollrath-yes, Fisher-yes, Lesniak-yes, Bird-yes, Hallas-yes.  Motion approved.
 
2.                  Ropel/Jachec
                     AG 2 to AG1
 
Geri Kowalski made a Motion to approve the zoning change for Ropel from AG 2 to AG1.  Motion seconded by Sue Bird.  Roll Call:  Smith-yes, Kowalski-yes, Vollrath-yes, Fisher-yes, Lesniak-yes, Bird-yes, Hallas-yes.  Motion approved.
 
3.                  Anderson
                     AG1 to R1
 
Dan Lesniak made a Motion to approve the zoning change for Anderson from AG1 to R1.  Motion seconded by Sue Bird.  Roll Call:  Smith-yes, Kowalski-yes, Vollrath-yes, Fisher-yes, Lesniak-yes, Bird-yes, Hallas-yes.  Motion approved.
 
ADJOURNMENT:
Dan Lesniak made a Motion to adjourn, seconded by Sid Hallas.  All members in favor of Motion by voice vote.  Motion approved. 
 
The meeting adjourned at 8:19 p.m.
 
Respectfully submitted on September 24, 2007
Krystal D. Bokelman, WCMC, CMC
Village Clerk
Approved:  October 8, 2007

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